How To Get a Project Back on Track With Resource Management Software
A resource manager cannot effectively work without the right resources. A resource can refer to a person, a good, a building in which to work or assemble items, and anything needed to get a job done. As a manager, the most important element of the job is to ensure that the company has enough resources in order to deliver a project on time.
Companies can manage their resources in different ways, but ultimately, the best solution is an option where you can see all resources in one place in order to allocate them correctly. Resource management software allows you to fully harness the power of your resources in order to maximize the number of projects your company can complete, in turn, increasing your bottom line.
The Kantata Professional Services Cloud includes robust resource management software alongside other powerful tools that are proven to help businesses optimize professional services performance. Here’s how a resource manager can get a project back on track with resource management software.
Resource Management Problem: Accurate Project Staffing
When you’re trying to figure out all of the right people to include in a project update, it’s possible to omit people who need to be included. No one wants to be scrambling last-minute to add people to meetings or to pass on important information. In the past, resource managers have relied on having head knowledge of their team members, their related skills, and the various needs of a project that align with these resources. However, as projects become more complex in execution and teams become spread around the world with remote work, trying to keep all this in mind without help is simply too much to ask of a resource manager.
Inaccuracies in project staffing, slowdown in resource management, and too much pressure on managers can be avoided with a strong resource management solution.
RM Software Solution: Simple Interdepartmental Communication
Resource management software tools, like project-centric dashboards that bring all assigned resources together in one workspace, help to avoid confusion and simplify communication. All the relevant project resource information lives in one place, so anyone at any time can check the dashboard to see the status of tasks for maximum project visibility.
If two department heads are trying to figure out the supplies they need for a project, they can model their requirements and play out different combinations of people to reach optimum outcomes. Instead of having to go back and forth on a phone call, they can make actionable choices based on data saved in their resource management software tools.
Resource Management Problem: Sudden Problems Need Real-Time Reactions
Sometimes, staffing changes happen in the middle of a project. Unless resource managers can see all of their staff in one place, and watch how the change affects each projects, managers could miss deadlines because they didn’t understand every task that a former lead or team member handled.
Being able to make effective staffing changes in a project and responding to sudden problems requires a resource management software solution that creates real-time data and provides instant changes in project plans. If you don’t have enough flexibility in your project, this could lead to disastrous results.
RM Software Solution: Make Decisions With Real-Time Information
The Kantata Cloud’s resource management software tools display resource availability by the day and the changes to their availability in the future. A resource manager can take real-time data and adjust resources to fill in gaps. Plus, project managers can receive optimized resource recommendations to make changes fast, which allows them to not miss a beat if a resource is suddenly unavailable.
Resource Management Problem: Inability To Forecast Costs and Resource Demands
Projects might be progressing well in the present, but resource managers need to be able to plan for the future to meet deadlines and scale. Forecasting tools in resource management software create data-driven statistics, projected from data collected on past work, to help plan for the future. These tools can help managers catch errors in project timing, demands, and profitability. Forecasting tools can also point out areas where a project is falling short, so managers don’t repeat mistakes.
RM Software Solution: Consider the Future With Powerful Forecasting
By being able to see what will be needed of your teams in the future with a forecasting tool, resource managers can more effectively plan for both day-to-day and month-to-month needs. This creates projects that stay on track because they are made with the future in mind.
When a leader knows how to plan, it prevents bottlenecks and helps employees maintain a stress-free workload, preventing burnout. And in the event of project plans falling apart, managers can use these modern tools to get a project back on track
Build Your Strongest Team With Best-in-Class Resource Management Software
Your people are your most important resources. Resource managers need resource planning software tools that keep their team engaged with accurate, real-time information. The Kantata Cloud’s Team Builder and Skills Adjacency tools use every team member’s skill sets and experiences to help build teams that are perfectly matched for maximum productivity.
The Katanta Cloud’s resource management tools are just one part of our robust PSA software built to help professional services organizations thrive. Let’s see what out-of-the-box capabilities we can create for your company: schedule a demo with Kantata today.